I record a podcast. Then my AI agent, Bax, does almost everything else. This is the exact playbook, from the moment a booking lands in my calendar to the last promo post, step by step. Steal it.

Legend: 🤖 BAX = my AI agent does it. 🙋 TONY = I do it or I approve it. Nothing goes public without my say-so on the steps marked TONY.

🎙️ The big picture

• 1 recording = 1 YouTube video, 1 Spotify episode, 1 newsletter, 1 LinkedIn newsletter edition, 1 carousel, 2 to 3 highlight clips, 2 guest tiles, 1 thank-you and share kit.
• Weekly rhythm: edit and YouTube as soon as I approve it. Spotify on Saturday 8am. Beehiiv newsletter Tuesday 5am. LinkedIn edition 6am the same morning. Clips start the day after.

📅 Phase 1: The booking hits my calendar

1. A guest (or a would-be guest) books through my calendar link. The invite lands in my calendar.
2. BAX: spots the new booking and texts me one question: "Is this a pod recording?" Every time. No guessing.
3. TONY: replies yes or no. If no, it stays a normal Google Meet and Bax leaves it alone.

🎥 Phase 2: Set up the recording room

If yes, BAX:

1. Creates a basic free Zoom meeting for the booked time.
2. Pastes the Zoom link into the calendar event description.
3. Removes the Google Meet link so there is only one way in.
4. Sets camera and mic on for everyone, mute-on-entry off, no auto-recording.
5. Saves the event and sends the update to the guest.
6. Texts me to confirm, with the calendar link.

🔎 Phase 3: Before I hit record

1. BAX: researches the guest (LinkedIn, company, recent news) and sends me a short brief with the best angles and questions.
2. TONY: records the episode. I drop the file in a Google Drive folder and ping Bax.